Guild of Project Controls: Compendium | Roles | Assessment | Certifications | Membership

Tips on using this forum..

(1) Explain your problem, don't simply post "This isn't working". What were you doing when you faced the problem? What have you tried to resolve - did you look for a solution using "Search" ? Has it happened just once or several times?

(2) It's also good to get feedback when a solution is found, return to the original post to explain how it was resolved so that more people can also use the results.

Procurement planning

2 replies [Last post]
Thu, 2007-11-29 04:26
Adedeji Adelaja
User offline. Last seen 9 years 36 weeks ago. Offline
Joined: 29 Mar 2007
Posts: 13
Groups: None
What are the best practices in procurement planning?
Top

Replies

Sat, 2007-12-01 17:23
#1
R. Catalan
User offline. Last seen 12 years 9 weeks ago. Offline
Joined: 15 Aug 2005
Posts: 314
Groups: None
Hi Adedeji,

Dieter has explained the procurement management processes.

In procurement planning (before solicit bids commences),
1) You need to have a thorough background of project documents (ie., specs, drwgs, boq, budget, program, bid stage docs, etc).

2) Identify resource requirements, risks, cost/schedule baseline, delay factors, historical records on hand, etc.

3) Carry out make or buy analysis and study contract type to agree.

4) At this point, you’ve got conclusions for item 3, should come up now with a material submittal and procurement schedule. This will be your baseline schedule and actual dates should be log in here (or in P3). Remember, that you don’t own this schedule, so pass it to concerned parties for info/review/comments.

5) Using item 4, you can start now your solicitation process till project closure.

Above all, the best practice(s) in procurement is honesty, when $$$$ starts to evolve.

Hope this helps...

Cheers,
R.Catalan
Top
Sat, 2007-12-01 04:52
#2
Dieter Wambach
User offline. Last seen 7 years 1 week ago. Offline
Joined: 15 Jan 2007
Posts: 1350
Groups: Petro-Chem / Oil & Gas, TILOS
Adedeji

just consider, what to do in purchasing. The basic steps are as follows:

Requisition
-> Inquiry
-> Evaluation of offers
-> (Approval by customer/anagement)
-> Order
-> (Drawings maybe with approvals)
-> Expediting
-> Transport
-> (Customs clearance)
-> Arrival
-> Examination

In addition you’ll have payment milestones to supplier and from customer. This might be different between branches and the importance or price of a product.

Hope that will help.
Dieter

Top