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Change Control System

3 replies [Last post]
Sun, 2006-04-16 11:46
Rahmat Hidayat
User offline. Last seen 31 weeks 2 days ago. Offline
Joined: 30 Jul 2002
Posts: 82
Groups: Petro-Chem / Oil & Gas
Dear All,

Can someone tell us some good and free references to start learning about the Change Control System. At least tell us your experience about advantage of this system in maintaining our project programme still under control.

Thanks before.

Regards,
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Replies

Sun, 2007-10-28 03:39
#1
Mehdi Rashidi Ala...
User offline. Last seen 5 years 40 weeks ago. Offline
Joined: 8 Jul 2003
Posts: 203
Groups: Building Information Modelling, Petro-Chem / Oil & Gas, Planning, Claims & Contracting
SLAM’s Change Management Control software is a comprehensive change management solution that enables users to track, manage, and control change in a fully web based environment. Developed specifically in response to the needs of clients from companies both large and small
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Mon, 2006-04-17 21:26
#2
Rahmat Hidayat
User offline. Last seen 31 weeks 2 days ago. Offline
Joined: 30 Jul 2002
Posts: 82
Groups: Petro-Chem / Oil & Gas
Hi Gary,

Your explaination is about changes in relation with Client. It’s change authorization. But what I mean is change control system for internal purpose, to control our working budget due to growth in design, miss estimate, change in method, etc.

Regards.
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Mon, 2006-04-17 02:59
#3
Gary France
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Joined: 18 Nov 2003
Posts: 137
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Rahmat,

A change control system is very simple. Most projects have one of these. The concept is very simple – prior to any change being implemented the client must be given the opportunity to approve this change and just as importantly, approved the implications of the change.

Change can come from almost anywhere – from the client, a designer, an engineer, a contractor, a statutory authority. If change was uncontrolled, costs could rise dramatically and the programme could be extended and so through the change control process the client is made aware of the cost of the change and the programme implications of the change, before the change is instructed. In this way the client is approving the change in the full knowledge of the implications.

It normally works like this…..

1. Somebody completes a change request form, setting out what the proposed change is and why it is needed.
2. To the form is added the cost implications of the change
3. To the form is then added the programme implications of the change
4. The form is then passed to the client for approval of the change

It is very simple indeed.

Who does what on the form and who controls the whole process is dependent on the contractual arrangements of the project.

Very often the system is all electronic, either using databases or even as simple as spreadsheets. Most larger organisations have an in-house system for dealing with this. Often, it is built into bespoke management systems, but don’t let that worry you – the principle is the same whatever system is used – it is an approval process that allows the client to sign off the full implications of change.

In respect of the programme, the client is aware if the programme will be affected / delayed before he / she approves the change.



Gary France
The Planning Engineers Organisation
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