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How to calculate the real progress percentages

8 replies [Last post]
Tue, 2006-01-24 09:37
Francis Moyalan, ...
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I am working in a program which is having nearly 50k activities,

And I have to update the program every week and towards the month end give a report to the client a report on progress,

So what i am doing for getting the overall progress, is to assign prc to all the activities whose unit per time is 1, and take the tabular report of the earned value every month,

In case if an activity is not having any progress for a certain period and when it starts showing some progress then the previous percentages are getting changed,

Can anybody guide me in finding a realistic way to find the real progress,

Thanks ,

FMV
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Replies

Sun, 2006-02-12 15:08
#1
Ronald Winter
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To link percent complete and remaining ruration, look under Tools / Options / Autocost Rules. Check the first checkbox. Good luck!
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Sun, 2006-02-12 06:09
#2
Francis Moyalan, ...
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Hi Guys,

Firstly thanks for your replies,

Quick one to Ronald,

How will you link the % complete filed to remaining duration, for the P3 to generate the percentage progress,

Charleston,

How to give the weightages for each activity- what will be the criteria for that ,is it based on the BOQ quantities so that the value wil match with the BOQ value claimed?

Kndly explain on these,

Regards,
FMV

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Fri, 2006-02-03 21:28
#3
Clive Randall
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Francis
While I appreciate the Clients requirements and contract obligations you have I would suggest that what you are having to produce is not really what the client wants.
Having had a look at what your company is having to produce for the Australian Stock exchage due to concerns regarding Wembley Stadium it sets a good standard as to what the client really wants to see. I note that the vast majority of the output is photographs and diagrams. That gets a good clear message across as to where you are where you are going and how you are going to get there. If you can convince the people who matter that you are doing ok they will not apply pressure to the monitoring drones to find out where you are. That should enable you to plan rather than produce reports on a weekly basis on a 50k programme.

If you want to look at the report I attach a link below

http://www.multiplex.biz/page.asp?partid=294&ID=223

Kind regards
Clive
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Mon, 2006-02-13 10:54
#4
Charleston-Joseph...
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Hi Francis,

I used cost to get the equivalent weight in percent for each activities.

I used the quantities in place to get the physical progress.

I multiply the physical progress to the equivalent weight in percent. I summed up all equivalent weight to get the overall progress.

Cheers,

Charlie
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Fri, 2006-02-03 01:57
#5
Nagesh Pai
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My frank opinion is that, you should use mutually agreed planning packages in agreement with your client. These planning packages should be developed on the basis of the nature of the job and work steps involved. Each work steps to be accorded with specific weightages and use the sum product to calculate the Percentage completed and the earned value with respect to the defined work scope(In any measures). The obtained value will be very close to real progress. This step will allow you to claim progress for Preparatory works, material availability and other un-measurable progress related to the work.
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Wed, 2006-02-01 11:09
#6
Charleston-Joseph...
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Hi Francis,

You can do the traditional way. for each activity assign a relative value, not necessarily 1. Then for each activity you compute the equivalent weight or value. The percent progress for each activity is the physical progress.

The arrive at the overall progress multiply each percent progres by the equivalent weight or value, then, add all equivalent weight.

This is now your overall progress.

Cheers,

Charlie
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Tue, 2006-01-31 12:57
#7
Jose Frade
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Hello Francis,

The real progress percentages can only be calculated based on work done.

Please note that hours spend, remaining duration, duration elapsed, actual cost, etc do not necessary mean work progress.

In case you realy want to measure real progress, it has to be related with phisical progress of your project - if not it will allways be questioned by Client and your own company.

Best regards

JMFrade
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Tue, 2006-01-24 10:09
#8
Ronald Winter
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The correct method to track progress is to not use percent complete, but remaining duration instead. Progress should be assessed by estimating the amount of time is necessary to finish the activity to a state that will not hinder the work that follows. This is one of the reasons we recommend that tasks not be planned to be longer than a month’s worth of work. You may leave the percent complete field linked to remaining duration, if you like and let the program estimate this for you.

If you are making payments based upon CPM progress (not recommended,) then may Schedulers un-link percent complete from remaining duration and status each separately. Percent complete ‘feeds’ the cost side while remaining duration ‘feeds’ the duration side of your schedules. Good luck!
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