Procurement Support – PetroSA Ikhwezi Project

·      Drafting and submitting tender reports to the PetroSA Procurement Manager to justify purchases. The report includes a due diligence on the service provider, a motivation as to why that particular service provider and an estimated budget.   I would research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history. The tender reports are a requirement by PetroSA and form part of their purchasing plan

·      Procurement of long lead materials i.e. Valves, heat exchangers, pumps, pipe and pipe fittings – estimated value R 200 million Rand.  Main activities include creating, validating and following up of Purchase Orders using the SAP system. The Ikhwezi Project has approximately 500 valves, 2 heat exchangers, 8 pumps  and pipe and piping material

·       Pre-qualification of suppliers and involvement in the tender evaluation procedures. The evaluation process was conducted using PetroSA’s evaluation template. The evaluation template scores the vendor on price and ability to conduct the work. My main function is to benchmark the price with the market and score the vendor

·       Preparing contracts (LOGIC Conditions of Contract) and liaising with the PetroSA Legal department for approvals and to ensure company’s interests are fully protected.  The main function is to tailor the LOGIC Conditions of Contract to the needs of PetroSA’s legal department and use the document as a basis of contracting with material and service providers.

·      Renegotiation contracts and change orders/ amendments to reflect changes in scope of work. The negotiations were mainly with suppliers of material to the project. The main function is ensure fair pricing based on the existing rates

·      Coordination of expediting and Inspection/QA requirements. The main activities include constantly following up with vendor regarding orders placed an d liaising with PetroSA QC department regarding important inspection dates for  order. Furthermore participate in non-conformity management, manage vendor returns/credits.

·      Development of Material Tracking Register to assist in fabrication. The tracking register is developed in Microsoft Excel and makes use of Purchase Order delivery dates of each item purchased. The register is used to assist the Construction contractor in developing fabrication programme. The main function is to develop that register and constantly update it based on the new purchases.

·      Negotiating with suppliers for the buyback of excess project material. The main activity being to ensure that all material certification is available for the vendor and the warehouse is preserving the material to ensure easy identification

·      Negotiating framework agreements

·      Crew logistics co- ordination to ensure the seamless transfer of crew members to avoid any delays. Activities involved booking accommodation services to ensure the best rate, airport transfer, visa and immigration assistance and distressed passenger support

·      Working closely with the Construction/Commissioning Teams to determine the most cost effective way to move material (air, road or sea) while not jeopardizing work schedules offshore

·      Coordination of freight forwarding and import customs control activities with assistance of the nominated Freight Forwarding company

·      Working with the Project Controls Lead and Cost Lead in managing the overall project cost control efforts

·      Providing regular information and updates to construction team, in relation to product availability, technicalities, pricing, shipping and lead times

·      Driving vendor review meetings and regular conference calls to ensure any issues are resolved and actions are distributed across the business to ensure any potential issues are resolved

·      Negotiating vendors on effective cost avoidance opportunities and contractual terms such as performance guarantees