Planning

Management Responsibility

• Interface pro-actively with all other disciplines.
• Continual audit of project network trends
• Produce plans to address project slippages, adverse trends or to cater for changing project scope/objectives
• Play a lead role on projects where shutdown, tie-ins etc. take place in ensuring that planning in sufficient detail is prepared, monitor the interfaces and ensure that project commitments are achieved
• Manage KPA's of planning resources on large projects
• Report on the outcome of all the above activities to the Project Manager and propose action plans to correct any adverse trends
• Motivate members of the project team to meet or beat schedule targets

Administrative Responsibilities

• Continuous analysis of project activities and project 'S'-curves against plan using Earned Value methodology.
• Arising from above, circulate alert reports, effects and recommendations to the Project Manager
• Produce and issue monthly planning report (project report) to Project Manager and Functional Manager
• Maintenance of project planning records for filing and archiving

Technical Responsibility

• Provide input into project strategy from planning and progress measurement aspect
• Compile and issue front end schedule utilising input from all disciplines
• Establish and issue key dates
• Prepare project network
• Verify network logic against project strategy utilising input from all disciplines
• Establish critical path, freeze project schedule and issue as baseline document
• Integration of sub-contractor and vendor programmes into project network
• Verification, preparation and issuing of discipline schedules
• Establish time standards and control measurements for all disciplines in liaison with cost engineering.
• Set up control ‘S’-curves
• Ensure that commissioning considerations are established and catered for in the project schedule during baseline development

Key Performance Areas

• Prepare, verify and have approved by the Project Manager project network and key date schedule
• Verify, prepare and issue discipline, sub-contractor and vendor schedules
• Issue all necessary reports identifying potential problems

Procurement

Mangement Responsibility

• Supporting Project Procurement Manager on purchasing matters
• Assisting in the preparation of approved supplier lists
• Preparing and issuing purchase order packages
• Ensuring suppliers acceptance of orders is received
• Ensuring payment is made to suppliers

Administrative Responsibility

• Receiving and opening tenders
• Issuing letters of regret
• Assisting Project Procurement Manager with the preparation of the Procurement Monthly Reports

Technical Responsibility

• Assisting Project Procurement Manager with preparation of purchasing standards, documentation and procedures
• Carrying out purchasing objectives and philosophies
• Assisting with preparation and issuing of purchasing operating plan
• Preparing and issuing enquiry packages and responding to queries
• Analysing and adjudicating tenders commercially.
• Arranging and participating in negotiations with suppliers
• Preparing final recommendations for award
• Handling purchase order queries and preparing and issuing amendments as necessary