START Date:
March, 2008
END Date:
December, 2008 - Project Coordination, filing and distribution of all Project Documentation
- General and specific Project Administration
- Use and Transfer of Project Management Methodologies and Principles based on Prince 2 and PMBOK
- Interpretation of Engineering and Technical Drawings for Procurement and Tendering
- Client relations and communications
- Process Development and Improvement using lessons learnt
- Document Control – Create, Update and Maintain in house database, distribute and receive documents and drawings, quality check, issue document numbers, reporting, Configuration Management
- Travel arrangements for project team and senior managers
- Resource and Plant procurement and Hire Management and Booking, Ordering
- Issuing and following up, Analysing tenders to Sub-contractors
- Facilitation of Technical Quality Assurance on the project according to company and client standards
- Update of Project Programme at progress milestones and analyse to the baseline(s) and report slippage and/or progress
- Managing change control across the project, including developing cost and time impacts, gaining client approval and updating the baseline programme to reflect the change as necessary
- Responsible for the logging and managing the risk and issue registers on the project. This also included pro-actively mitigating and minimising the impact to cost and programme
- Compile, Check and Summarise Project Financial and Cost Reports
- Compile Request for Quotes for Project Suppliers to find Best Value and provide all supporting evidence with Purchase Order
- Distribution of all applicable Health and Safety Regulations to suppliers and issue/procure all Personal Protective Equipment according to the needs of the Project
- Compilation of Client Invoice according to progress / Cost Incurred plus a fee percentage. All evidence for client and billed according to contract and further amendments (if any)
- Preliminary assessment and recording of Early warnings from Sub contractors or to the client and facilitate decision making, and or meetings with regards to the impact. Compilation of all information and options for the Project Manager
- Producing minutes of meetings and coordination of Project meetings and follow up from action items in meetings or set by Project Manager
- Performing a quality assurance role of deliverables such as documents and drawing prior to be issued to senior management
- Facilitate and regularly capture Project Lessons Learnt and report these to the PMO for future projects