What is the best way to account for time between receiving a deliverable and holding a meeting to assign roles, responsibilities and deliverables?
Our team is building out activities in a WBS for the scoping portion of a project. Our start milestone is when we've received a rough conceptual drawing. After that there is a session where the stakeholders each get their assigned tasks and the scoping really begins. We would like to have either a milestone or activity for that meeting.
It is usually a two to three week process to get a meeting scheduled after recieving the first drawing. An option we are considering is to add a three week activity for that duration, "Coordinate Scoping Session".
What does the planning community think?