Definining a setup for a comprehensive project management can be a task of its own. Here is a basic handout I created for my schedulers in order for them to avoid redundancy and have consistency on their projects. Feel free to email me with your comments at mcolon@miami-airport.com [1]
Define the work
By Myrelie Colon
Before commencing any work, the owner must identify the project at the stage of the “Statement of Need”. This process must include the definition of the scope of work and synchronization to adjacent projects if any. It is wise to prepare a summary of work that includes the specific requirements for the project such as:
1. Title for work
2. Contract number (Unique Number; not to be repeated)
3. Subproject ID (for scheduling Purpose; it is important not to repeat the ID and the contract number in the system to alleviate confusion in case of claims)
4. Summary of work covered by the contract
5. Contract Method (i.e. Lump sum, etc)
6. Work by others (Not in contract, Future or similar notations)
7. Work Sequence
8. Wage Rates (as stipulated in local codes; Varies by Region/State)
9. Guidelines for Application of Payment/Change Orders and Work Orders
10. Coordination (includes project meeting schedule, coordination of submittals and guidelines, coordination of space including utilities layout and contract closeout procedures)
It is important for the owner and the contractor to have an established “Chain of Command” which will help the process go smoothly, that is, the owner can appoint a “Project Manager” that will be in charge of the daily monitoring of the project and keep the “Contract Officer”(The owner of the properties under construction; The chief authority in administering the contract) aware of the progress of the project in case that any decision needs to be taken. Other layers of management could be added to the “Chain of Command” depending on the complexity of the project.
Specifications should be put in place and shall comprise of all items/ requirements included in the project. The Engineer of Record shall be responsible to monitor the contractor so that he/she fully complies during all stages of construction.
After the scope of the project is clearly delineated and all pre-existing conditions for the site are known, then a preliminary budget must be established. When a bid is accepted, the contractor will be required to submit an Overall Project Schedule and a Schedule of Values that will guarantee the contract time and budget as forecasted by the owner.
Define the work
By Myrelie Colon
Before commencing any work, the owner must identify the project at the stage of the “Statement of Need”. This process must include the definition of the scope of work and synchronization to adjacent projects if any. It is wise to prepare a summary of work that includes the specific requirements for the project such as:
1. Title for work
2. Contract number (Unique Number; not to be repeated)
3. Subproject ID (for scheduling Purpose; it is important not to repeat the ID and the contract number in the system to alleviate confusion in case of claims)
4. Summary of work covered by the contract
5. Contract Method (i.e. Lump sum, etc)
6. Work by others (Not in contract, Future or similar notations)
7. Work Sequence
8. Wage Rates (as stipulated in local codes; Varies by Region/State)
9. Guidelines for Application of Payment/Change Orders and Work Orders
10. Coordination (includes project meeting schedule, coordination of submittals and guidelines, coordination of space including utilities layout and contract closeout procedures)
It is important for the owner and the contractor to have an established “Chain of Command” which will help the process go smoothly, that is, the owner can appoint a “Project Manager” that will be in charge of the daily monitoring of the project and keep the “Contract Officer”(The owner of the properties under construction; The chief authority in administering the contract) aware of the progress of the project in case that any decision needs to be taken. Other layers of management could be added to the “Chain of Command” depending on the complexity of the project.
Specifications should be put in place and shall comprise of all items/ requirements included in the project. The Engineer of Record shall be responsible to monitor the contractor so that he/she fully complies during all stages of construction.
After the scope of the project is clearly delineated and all pre-existing conditions for the site are known, then a preliminary budget must be established. When a bid is accepted, the contractor will be required to submit an Overall Project Schedule and a Schedule of Values that will guarantee the contract time and budget as forecasted by the owner.