18 August 2017 Newsletter

Dear Members,

This newsletter again comes to you courtesy of some of our new Newsletter Team and is part of our initiative to do a better job of collating and presenting useful Project Controls data from around the internet.

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[EDITORS] INTRODUCING THIS WEEKS EDITORS
Big thanks to these practitioners for assistance in providing the information below.  

If you want to join the team to locate and provide useful content or if you want to organise the editors and format and publish the content please get in touch via PPAdmin@planningplanet.com and tell us about yourself.

[SOFTWARE] How can PrimaveraReader help in your role?
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Being a Project Manager doesn’t require creating the schedules, therefore they usually don’t have full Primavera P6 license and I receive the schedules in PDF format.

Check the full article - read more...

[BLOG] BASELINE CHANGE MANAGEMENT PROCEDURE

To keep baseline variance can be a monumental task in complex schedules. Is it worth it?
Blog post provided by Rafael Davila

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An S-curve is a result of schedule logic. On the level of activities, projects tend to have many paths, some of them critical, other not.

A tiny (if compared to total project duration) schedule variance of an activity can become a cause for substantial rearrangements in the project network, it can change critical path or order of activities, enforce a total reorganization of works.

This cannot be captured by either Earned Value or Earned Schedule calculations - potential problems might be masked by compensating positive and negative schedule deviations.

Read the complete article - read more...
ONTRACK ENGINEERING - AACE INTERNATIONAL WORKSHOPS
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Do not miss out on the opportunity attend the 1st AACE International Workshops & Conferences in Lagos, Nigeria and Sandton, South Africa. They are just around the corner!  

More information about the upcoming events can be found below:

  • August 25, 2017 - AACE Region 9 and AACE South Africa Present the First Southern African Regional AACE Conference. Please go to www.aaceregion9.org for details and Eventbrite registration, or contact dirregion9@aacei.org
  • September 01, 2017 – AACE Region 9 and AACE Nigerian Section Present the First Nigerian Regional AACE Conference. Please go to www.aaceregion9.org for details and Eventbrite registration. or contact dirregion9@aacei.org
[BLOG] YOUR P6 ACTUAL DURATION IS WRONG AND THIS IS HOW TO FIX IT
Blog post provided by Jerome Odeh
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As-Built schedules are very important project records as they can be used in Delay Claims disputes, generating Norms or Production Rates and benchmarking future project activities hence why a lot of emphasis is placed on activities having accurate actual dates and actual duration.

But Primavera P6 users need to pay attention to their User Preferences, else they will be recording wrong actual duration for activities.

Read the complete article - read more...
ARES PRISM - NEW WHITEPAPER
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New White Paper: Analyzing S-Curves

This white paper outlines the AACE Recommended Practice 55R-09 and describes the various S-curves that can be used in the management of projects. The white paper also shows the creation of S-curves in ARES PRISM and the benefits it provides.  

Read more...

[BLOG] HOW TO TRACE OUT OF SEQUENCE ACTIVITIES IN PRIMAVERA 6 PROFESSIONAL
Blog post provided by Jerome Odeh
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Ever had a situation where all predecessors of an activity are 100% complete but the activity’s Start date isn’t pushed to the Data Date as expected? Similarly, you might also see the activity’s Finish date is much later than the it’s remaining duration from Data Date? 

If you answered yes then this quick tip might help you trace the offending activity cause these problems.
Read the complete article - read more...

[JOB HUNTING] SOTERIA
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We already have a number of global companies waiting for your applications.

The SOTERIA METHOD enables all parties in the recruitment process to benefit and it's straightforward read the link for more information and apply now! - read more here and stand out from the crowd.

We'd also like to be a supplier of people to employers. We have got a huge PP database to send adverts out to so do get in touch via ppadmin@planningplanet.com and we will respond as quickly as possible.

[FREE TRAINING VIDEO] NEW ONLINE VIDEO COURSE FOR CONSTRUCTION SCHEDULERS

Why DOES a project schedule REALLY matter? Is it Money? Time? Productivity?
Provided by Michael Lepage

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Plan Academy has just published a new self-paced video course - Construction Planning & Scheduling.

In the video below, project controls expert & instructor Dr. Saleh Mubarak answers that question, from both the Owner's and the Contractor's perspective.

After this lesson you’ll be able to explain what the benefits of a schedule are to both an Owner and a Contractor, from a time and cost perspective.

Go and check out this free lesson about Construction Planning & Scheduling now!

[ARTICLE] STO PROJECT CONTROLS OFFICE; CONTRACT ADMINISTRATION

Post provided by Arash Dowlatshahi

Contractors play a vital role in the STO projects success or failure. Therefore a comprehensive contract management system and strategy is an essential element of any organization that management STO projects. Here we will review the Project Controls Office role in administrating contracts and supporting organization’s contact management system.

In support of Contract administration, STO Project Controls Office will perform the following tasks:

  • Review individual contracts and progress reports in multiple ways, including intent to minimize controversies and to enhance partnerships or interfaces with other departments, such as the Inspection, Engineering, and Operations.
  • Participate in panels to select, or review the selection of, special consultants and contractors for planning and execution phases.
  • Maintain liaison with procurement office before and throughout execution to provide input toward accomplishing the STO Project goals and to effectively control change orders, invoicing and project budgets.
  • Ensure that contract issues are analyzed and managed in accordance with all contract requirements and the conditions on the Project as they develop.
  • Monitor trends in change issues, for aging and timely resolution, responses to contractor correspondence and helps ensure compliance with approved project procedures for development of robust pre-negotiation memos, cost reconciliation, documentation, and final approval.
  • Participate with Contracting Office and consultants in procurement planning for Project procurements, identifying future requirements and time-phasing of contracts.
  • Ensure contract compliance, identifies opportunities to control Project costs through contract pricing structure, contract consolidation, and other means, and to administer contracts on a day-to-day basis, ensuring effective review of invoices and coordination of timely payment.
  • Oversee and review justifications, and other documents, as necessary, for requisite funding approvals.
  • Analyze trends in contract types, costs, and tasks and report the findings.
  • Create and maintain contract files including a comprehensive Project contract administration database.
  • Track status of funds against budget by allocating tasks to appropriate accounting cost codes and contract funding/period.
  • Investigate documents and supports the resolution of problematic invoices, such as invoice discrepancies, or performance problems.
  • Meet with contractors to discuss contract compliance, strategic planning, and budgets.
  • Evaluate and negotiates contract changes which require adjustments to the contract price and scope and prepares modifications to the contract.
[BLOG] HOW DOES PRIMAVERA P6 SUMMARIZE DATA IN THE SUMMARY / GROUPING BAND
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We may wonder How does P6 calculates and displays summary information for costs, quantities, user defined fields, dates, durations, float, progress.

These calculations and display summaries are based on the currently visible activities. Activities removed from the layout by filters are not included in the calculations and summaries.

I will explain it in this article.

Read the complete article - read more...
[BLOG] THE CREAM OF PROJECT CONTROLS

Provided by Michael Bensussen

Recently there was a tremendous opportunity to learn from one of today’s premier project-control advocates and thought leaders on a topic most project professionals may very well be occupied with on a daily basis.  
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Lessons from experience have taught this author that every opportunity to hear Chris Carson – Vice President Finance at AACE International and Guild of Project Controls Fellow – speak or present is well worth the investment of time, and this occasion was absolutely no different.

In fact, the flawless planning and execution of Shohreh Ghorbani’s vision of greater online, global and immensely valuable training and education made this particular opportunity more convenient, fun and insightful than many other experiences this author can recall.

In this article, we will explore the inspiration that lead to a social media din and some of the most insightful takeaways from this great experience.

A couple of weeks ago, on a Friday morning “day-off” awakening to the smell of freshly brewed coffee and baking muffins, a webinar interview with Chris on the topic of “How to Become a World-Class Authority in Project Controls” was in this author’s very immediate future...

Read the complete article - read more...

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